2016 Synod Assembly Lay Voting Member Information

assembly

January 6, 2016

Dear Pastor(s) and Congregation Members:

Subject: Northern Illinois Synod Assembly being held Thursday, June 16 through Saturday, June 18, 2016

Happy New Year! As we begin this new year, we at the Northern Illinois Synod offices in Rockford and Rock Island wish to draw attention to a couple of changes in the schedule of mailings for the Synod Assembly and of the Synod Assembly itself, due to the election of a new Bishop at Synod Assembly 2016.

First of all, the Assembly will begin, as noted above, on Thursday, June 16. The current tentative agenda has registration beginning at 11:30 a.m., with the Opening of the Assembly scheduled for 2:00 p.m. in Centennial Hall. The Assembly is scheduled to end, as usual, on the afternoon of Saturday, June 18.

Secondly, because the Synod has not had a Bishop election without an incumbent for nearly 18 years, congregations will be contacted in mid-February with a request for the names and contact information for elected Lay Voting Members, in order that they may receive important Election Information prior to actual Registration for the Synod Assembly.

Please REFER TO THE LISTS PROVIDED below to confirm the number of LAY VOTING MEMBERS your congregation is allowed at the Twenty-Ninth Annual Northern Illinois Synod Assembly being held June 16-18, 2016 at Augustana College in Rock Island, Illinois.

These voting members should be equally divided between male and female according to Constitutional Provision +S7.21.c. …normally one of whom shall be male and one of whom shall be female… Also, please keep in mind when selecting your voting members the Synod Constitutional Bylaw S7.21.A87. (Chapter 7, Synod Assembly: It is the intention of this Synod that normally there shall be no more than one voting member of the Synod Assembly from a single household.)

In addition, each congregation may register one additional voting member as a youth (Synod Constitutional Bylaw S7.21.A11… a voting member who has not reached the age of 18 at the time of election or appointment for service) OR one young adult (Synod Constitutional Bylaw S7.21.A11…a voting member between the ages of 18 and 30 at the time of election or appointment for service).

We also would encourage your congregation to elect one or two alternates to attend as visitors this year with the possibility of their attending as voting members at next year’s Assembly. Although this procedure would be more costly to your congregation, your congregation will benefit by future voting members observing the Assembly operation one year and, thus, being better prepared to represent your congregation the following year at Assembly. (Note: VISITORS are welcome to attend the Assembly and are requested to send in a registration form with appropriate Assembly fees which includes registration fee. Visitors are responsible for their Assembly fees.)

Ordained Ministers, Diaconal Ministers, and Associates in Ministry under call are expected to be in attendance at all Synod Assemblies according to Constitutional Provision S14.21.1. (S14.21.1. All ordained ministers under a call shall attend meetings of the synod assembly… and Constitutional Provision S14.31.d. Associates in Ministry, deaconesses, and diaconal ministers on the roster of this synod… shall attend meetings of the synod assembly.) All Ordained Ministers, Diaconal Ministers, and Associates in Ministry under call shall be voting members of the Assembly (Their costs are the congregation’s responsibility.). All Interim Pastors (under call or contract) shall be voting members of the Assembly (Their costs are the congregation’s responsibility.). Retired Ordained Ministers, Diaconal Ministers, and Associates in Ministry shall have voice and vote provided they register prior to the assembly date, otherwise they shall have voice, but not vote (Their registration fees are waived; they are responsible for all other costs.). Ordained Ministers, Diaconal Ministers, and Associates in Ministry On Leave from Call shall have voice, but not vote.

For the 2016 Synod Assembly we have arranged for a small block of hotel rooms for Thursday, June 16, and Friday, June 17, at Stoney Creek Inn Hotel & Conference Center, 101 18th Street, Moline, 309-743-0101 (800-659-2220) (hotel is near to Augustana College campus). The room rate is $99 per night. If your congregation wishes to make reservations at Stoney Creek Inn, we encourage you to do so now because of the limited number of rooms available. All rooms not reserved by May 16, 2016 will be released. (The rate will change when this block of rooms is released May 16.). These rooms are on a first come/first serve basis.

God’s blessings to you and your congregation.

Peace,
The Reverend Dr. Gary M. Wollersheim, Bishop
GMW/njc


2016 Assembly of the Northern Illinois Synod, ELCA

The listed “baptized membership figures” of the 150 Northern Illinois Synod congregations, as reported to the ELCA through each congregation’s year-end statistical report (parochial report) as of 12/31/2014, is the basis for determining the “number of lay voting members” selected to attend the Assembly. The “baptized membership” formula consists of the top 10% of our congregations receiving four (4) lay voting members, the next top 10% of our congregations receiving three (3) lay voting members, and the remainder of our congregations receiving two (2) lay voting members.

Congregations allowed FOUR Voting Members, plus one additional Youth OR Young Adult

Baptized Membership Congregation City Conference
1 3086 Shepherd of the Hills Lutheran Church McHenry Northeast
2 2422 Alleluia! Lutheran Church Naperville East
3 1730 Grace Lutheran Church Woodstock Northeast
4 1702 Salem Lutheran Church Sycamore Northeast
5 1695 St. John Lutheran Church Joliet East
6 1605 Grace Lutheran Church Loves Park North
7 1519 Our Savior’s Lutheran Church Rockford North
8 1463 Light of Christ Lutheran Church Algonquin Northeast
9 1428 Trinity Lutheran Church Ottawa South
10 1380 Peace Lutheran Church New Lenox East
11 1294 Trinity Lutheran Church Moline West
12 1149 Shepherd of the Prairie Lutheran Church Huntley Northeast
13 1117 Bethany Lutheran Church Crystal Lake Northeast
14 1116 New Life Lutheran Church Bolingbrook East
15 1045 St. Paul Lutheran Church Orion West

Congregations allowed THREE Voting Members, plus one additional Youth OR Young Adult.

Baptized Membership Congregation City Conference
1 976 Zion Lutheran Church Rockford North
2 953 First Lutheran Church Geneseo West
3 942 Trinity Lutheran Church Rockford North
4 940 C ross & Crown Lutheran Church Roscoe North
5 882 St. Mark Lutheran Church Rockford North
6 814 Our Saviour Lutheran Church Sandwich East
7 790 Shepherd of the Hill Lutheran Church Lockport East
8 786 St. Paul Lutheran Church Dixon Central
9 774 First Lutheran Church DeKalb Northeast
10 746 St. John Lutheran Church Mendota South
11 712 All Saints Lutheran Church Byron Central
12 699 Immanuel Lutheran Church Dixon Central
13 690 Grace Lutheran Church Richmond Northeast
14 689 Grace Lutheran Church Knoxville Southwest
15 673 Messiah Lutheran Church Galva Southwest

ALL OTHER CONGREGATIONS allowed TWO Voting Members, plus one additional Youth OR Young Adult.