The Thirty-first Annual Northern Illinois Synod Assembly

June 15-16, 2018

The 31st Annual Northern Illinois Synod Assembly was held at Augustana College, Centennial Hall, 3703 Seventh Avenue, Rock Island on Friday, June 15 and Saturday, June 16, 2018.

Should you have any questions, feel free to contact Nancy Corey, Synod Registrar, in the Rock Island Synod office by phone 309-794-4004, fax (309-794-2088), e-mail at ncorey@nisynod.org, or Nancy Corey, Synod Registrar, Northern Illinois Synod, Augustana College, Sorensen Hall, 639 38th Street, Rock Island IL 61201-2210.  

Assembly Registrations and Resolutions Due Monday, April 16, 2018 

Youth Assembly Registrations Due Thursday, May 31, 2018 

Congregational Voting Members Information
Fees
Schedule
Important Notes

When registering your assembly voting members, please keep in mind these NI Synod guidelines: Two lay voting members are elected by each congregation, normally one of whom shall be male and one of whom shall be female. Additional members from each congregation normally shall be equally divided between male and female and normally there shall be no more than one voting member of the Synod Assembly from a single household. Also, each voting member of the Synod Assembly shall be a voting member of a congregation of this synod.  

Per Synod Constitutional Bylaw S7.21.B11… each congregation may elect 1 additional youth (a voting member who has not reached the age of 18 at the time of election or appointment for service) or 1 young adult (a voting member between the ages of 18 and 30 at the time of election or appointment for service) to attend as a voting member. A congregation’s delegation will be responsible for the youth voting member. Please see the Youth Assembly activity information provided in this packet for additional opportunities for youth.  

Some congregations due to the size of their baptized membership are allowed additional voting members. You may refer to the Additional Lay Voting Member Assignment List below to determine if your congregation may register more than two voting members in addition to a youth or young adult voting member. All congregations not listed are to register two voting members and an additional youth or young adult. Those persons selected as alternates may be registered as visitors.  

Please note that rostered ministers with rostered status of On Leave from Call, on Disability or Retired, who are not elected as voting members, shall have voice but not vote at Synod Assembly. {S7.23.} Exception: Those rostered ministers with rostered status of Retired, On Leave From Call or Disability on the roster of the Synod shall be voting members of the Assembly if they have pre-registered by the date of Assembly. {S7.22.01. and Synod Council ACTION SC-17-09-25}  

Additional Synod Assembly Lay Voting Member Assignment 

All congregations NOT listed below are to register two voting members and an additional youth or young adult. Those persons selected as alternates may be registered as visitors.  

Four (4) Voting Members 
(plus 1 youth or young adult) 
Three (3) Voting Members 
(plus 1 youth or young adult) 
Algonquin, Light of Christ (Northeast Conference)   Bolingbrook, New Life (Northeast Conference) 
Crystal Lake, Bethany (Northeast Conference)  Byron, All Saints (Central Conference) 
Geneseo, First (West Conference)  DeKalb, First (Northeast Conference) 
Huntley, Shepherd of the Prairie (Northeast Conference)  Dixon, Immanuel (Central Conference) 
Joliet, St. John (East Conference)  Dixon, St. Paul (Central Conference) 
Loves Park, Grace (North Conference)  Harvard, Trinity (Northeast Conference) 
McHenry, Shepherd of the Hills (Northeast Conference)  Knoxville, Grace (Southwest Conference) 
Moline, Trinity (West Conference)   Mendota, St. John (South Conference) 
Naperville, Alleluia! (East Conference)  Ottawa, Trinity (South Conference) 
New Lenox, Peace (East Conference)  Rockford, St. Mark (North Conference) 
Orion, St. Paul (West Conference)  Rockford, Trinity (North Conference) 
Rockford, Our Savior’s (North Conference)  Roscoe, Cross & Crown (North Conference) 
Rockford, Zion (North Conference)  Sandwich, Our Saviour (East Conference) 
Sycamore, Salem (Northeast Conference)  Somonauk, St. John (South Conference) 
Woodstock, Grace (Northeast Conference)  Sterling, St. John (Central Conference) 

 

Lay Voting Members: Congregations are responsible for all expenses.  

Youth or Young Adult Voting Members: Congregations are responsible for all expenses.  

Ministers of Word & Sacrament, Ministers of Word & Service, Interim Pastors, and Intern Pastors serving Congregations: Congregations, agencies and/or institutions are responsible for all expenses.  

Ministers of Word & Sacrament and Ministers of Word & Service NOT Under Call, Agency and Institution Representatives: Unless otherwise provided for, they are responsible for their own expenses.  

Retired Ministers of Word & Sacrament and Retired Ministers of Word & Service, and their SpousesRegistration fee is waived. Printed Bulletins of Reports are half price (15). All other costs will be their responsibility.  

Visitors: Visitors are welcome to attend the assembly. Visitors are responsible for their registration fee, meals, and housing. Visitors are requested to send in a registration form.    


2018 Northern Illinois Synod Assembly Fees  

Registration

(fee waived for retired rostered ministers & spouses) $50.00  

Meals 

Complete Meal Plan  $45.00  

OR choose only the meals you plan to eat 

  • Friday Lunch  $11.00  
  • Friday Dinner $14.00  
  • Saturday Breakfast  $ 9.00  
  • Saturday Lunch  $11.00  

Housing 

On-campus housing*: single bed with shared bath (per person, per night) $40.00 

*Campus Housing is located in Swanson Commons, 1010 38th Street, Rock Island. It is a student dormitory with shared restrooms and equipped with basic furnishings for student use (only bed sheets provided; NO pillows, blankets, towels of any sort, drinking cups, toiletries, room service, etc.).  

Hotel Listings located near to Augustana College are enclosed for your information. Find additional hotel information at visitquadcities.com.  

Assembly Bulletin of Reports 

Download the Bulletin of Reports from the synod website to print or save electronically$0.00 

Optional printed and bound Assembly Bulletin of Reports (retired rostered ministers & spouses BOR fee is $15) $30.00 

Those not purchasing a printed and bound Bulletin of Reports are expected to download it from the synod website and bring it to Assembly in printed and/or electronic form.  

You may register online or by mail using the registration form mailed to your congregation. When registering online, you may either pay online or mail a check. If you choose to pay online, a small, non-refundable convenience fee per registration applies.  

Friday, June 15

8:00 am  Assembly Registration begins in Centennial Hall Lobby, Augustana College,

3703 Seventh Avenue, Rock Island. 

10:00 am  Assembly Plenary Session begins in Centennial Hall (Auditorium). 

1:45 pm  Assembly Plenary Session 2 begins in Centennial Hall (Auditorium). 

7:30 pm   Special Evening Event at First Lutheran Church, 1230 5th Avenue, Moline. 

Saturday, June 16 

8:30 am  Assembly Plenary Session 3 begins in Centennial Hall (Auditorium).  

1:00 pm  Holy Communion with Ordination will be held in Centennial Hall (Auditorium)

followed by the Closing of the Synod Assembly.   


A complete Synod Assembly agenda, Bulletin of Reports, and other pertinent assembly information will be available on the Synod website near the end of May. These same materials will be mailed to those who request printed Synod Assembly Bulletin of Reports.   

Something special for this year’s Synod Assembly!  

This year we will be moving off campus for a special evening event.  It will be held at First Lutheran Church, located at 1230 5th Avenue in Moline.  This is an easy five-minute drive from Augustana College. At this event, we will recognize congregations who are celebrating their 100th anniversaries, introduce our newly assigned seminary graduates and all rostered ministers new to our synod this year.  We will recognize synod staff members and all Synod Council members – both current and retiring.  The evening will conclude with an Evening Prayer Service, including the lighting of candles in remembrance of the rostered leaders of our synod who entered the Church Triumphant this past year. 

Assembly Offering 

This year’s Assembly offering will be designated for “Always Being Made New: The Campaign for the ELCA.”  This five-year campaign of the ELCA seeks to raise $198 million in support of new and expanded churchwide ministries around the world.  Our gifts will help our church grow in communities of faith, form new leaders, welcome our neighbors, overcome malaria, confront hunger and poverty, accompany our global churches, and so much more. 

Assembly Meals 

Assembly Friday evening dinner and Saturday morning breakfast will be held in the Center for Student Life (located in Thomas Tredway Library) and “box” lunches will be provided for both Friday and Saturday lunches, with the option to eat in Bergendoff Hall/attend lunch forum or attend lunch forum/eat. Those in the choir will pick up lunches and go to their practice. If weather is favorable, participants also have the option to eat outside. For those Assembly participants with special dietary needs, please indicate such needs on your registration form.  

On-Campus Assembly Transportation 

Transportation will be provided to and from Centennial Hall parking lot, Synod Assembly forum locations, and meals offered in Center for Student Life. For those who prefer to walk, we suggest comfortable shoes, as the distance to forums and the meals in the Center for Student Life will get you your exercise for the day!  

Tote bag for Assembly Materials/Handouts 

At the registration table, we will provide you with a Synod Assembly tote bag so you can easily transport your Assembly materials and handouts.Page Break 

Resolutions 

 

Voting members who wish to introduce resolutions should refer to the enclosed Resolution Writing 101. In keeping with our synod guidelines regarding resolutions the deadline for submission is April 16. Resolutions received after that date will not be accepted for consideration at this Assembly, unless the Resolutions Committee judges it to be a matter of sufficient importance and urgency which is not adequately covered by documents already before the Assembly.